Student Activity Fee Committee

The Student Activity Fee Committee (SAFC) serves as an advisory group to the university administration concerning the allocation of student activities fees. Specifically, the committee is advisory to the Executive Vice President for Enrollment & Student Affairs (EVPESA) and works collaboratively with the Office of Access, Success, and Belonging, and others designated by the EVPESA. SAFC consists of 1 staff member from AU Staff council, 2 from the Faculty Senate, 3 students from SGA and 3 students from GSGA.  The committee is co-chaired by two ESA leadership members:  Administrator, ESA Business Operations & AVP, Access, Success, and Belonging.

 

Contact Us

Enrollment & Student Affairs

Summerville Campus

Suite 101

706-737-1411

SAF Review Process

The Student Activity Fee Allocation Committee (SAFAC) meets each Spring to hear proposals to fund eligible departments and organizations that historically receive allocations greater than $1,000 total for the year. Each department or organization invited must present a detailed budget for review by the Committee and provide evidence of efficient and responsible use of student fees. Funding for a prior year does not guarantee funding for future years and the amount requested may be more or less than what is actually allocated by the Committee.  

 

If you are seeking student organization allocations under $1,000 (small allocation), please visit the Student Government Association (SGA) funding page for more information.

Guiding Principles

  • Student activities fees are collected for the primary purpose of supporting programs and services engaging various extra-curricular aspects of student life
  • Expenditure of these fees should be student centered with students being primary participants and beneficiaries
  • These fees may be used to support a broad spectrum of student related services, most commonly in the areas of social and entertainment activities, student organizational activities, student leadership, and student governance
  • These fees support many activities that cannot be funded through other sources, but are still considered state funds and are generally subject to the same restrictions with some specific exceptions (such as permissible food expenses at programs)
  • Organizations and affiliated departments/offices that offer programs and services typically available to the entire student body will be eligible to request financial support from student activity fees, understanding full funding is not guaranteed and alternative funding sources may be needed to supplement activities
  • The allocation process allows organizations and affiliated departments/offices to engage in advance planning for events that promote extra-curricular activities for specific purposes, or university-wide events surrounding specific themes
  • These fees can also support the affiliated departments/offices that directly provide and/or guide these activities and services in collaboration with students
  • SAFC will use a data-driven approach to assess how the services and programs offered by organizations and/or affiliated departments/offices are meeting established purposes and goals, and the diverse needs and interests of the student body
  • SAFC will comply with all policies and procedures established by the BOR and AU, along with all appropriate federal, state, and local laws and guidelines, which include relevant business practices of the Georgia Department of Administrative Services (DOAS)
  • SAFC members will be good stewards of the resources entrusted to them by the student body of AU, maximizing access and opportunity within existing fiscal parameters
  • SAFC members will execute their duties in a viewpoint neutral manner, without prejudice, and according to these guiding principles

 

The following are specific questions that must be answered in the development of the budget preparation statement:

  1. What is the purpose of the organization or activity?
  2. What are the goals and objectives of the organization or activity?
  3. How does the organization or activity support the student experience at 麻豆国产AV?
  4. How many students are involved in the services/activities provided by the organization or activity?
  5. What other source of funding does the organization or activity receive?
  6. How can additional budget expenditures be justified?
  7. What activities would be deleted if the budget allocation were lower than this current fiscal year's?

Considerations for Allocation

The Student Activity Fee Allocation Committee (SAFAC) uses the following criteria when allocating funding:

1

Certain essential services and salary/benefit obligations must be met first. Other programs/services which are designed to be utilized by all will be given first consideration.

2

Second priority in funding is given to programs that are designed for all students.

3

Third priority is given to programs of special interest groups that are open to all students.

Then, in non-priority order, budget requests will be reviewed based on the following criteria:

  • Past performance and budget management of the organization.
  • Programs or services with broad appeal to various students.
  • Programs and services that cross organizations and encourages co-sponsorship and shared responsibilities.
  • Programs and services that support the development of community on campus and maximizes cultural diversity.
  • Programs and services that complement 麻豆国产AV's mission.

 

 

Application

Deadline to Apply:  March 13th

Eligibility:

  • Departments or organizations historically receiving funding in excess of $1,000 in prior years are invited to submit their request to the Student Activity Fee Allocation Committee. 
  • Organizations historically receiving funding of $1,000 or less in prior years or organizations with special interest program emphasis and/or registered organizations that have not received funding in the past must apply and be awarded by the Student Government Association Committee

Process:

  • Submit completed forms and attachment through the online application form.
  • Once it is confirmed that the request meets the requirements for Large Allocation you will be invited to present to the Student Activity Fee Allocation Committee at the Spring meeting.
  • Prepare a 5 minute presentation to the SAFAC outlining your request for funds and detailing the requirements listed in the application.
  • Respond to 5 to 7 minutes of questions from the SAFAC.
  • Make a 1 minute closing statement.
  • Within two weeks receive email notice of preliminary approval for funding with further instructions or denial from the SAFAC chair.

Forms:

  • Online Application Submission  
  • Budget Spreadsheet  

 

Please make sure to complete all three (3) tabs

*Please complete the Budget Spreadsheet and save in order to upload in the Online Application Submission.

** Please review the Student Activity Fee Allocation Committee - Large Allocation and the Guidelines for Use of Student Activity Funds links.